President
Act as Chair of all Board of Directors and general meetings.
Serve on all club committees as ex-officio member.
Appoint standing committee chairs.
Serve for minimum 2 year term.
Vice-President
Stand-in for President in all cases of absence.
Serve on all club committees as ex-officio member.
Serve for minimum 2 year term.
Treasurer
Safely control all club funds.
Prepare and submit annual budget.
Keep all financial records up to date.
Prepare un-audited financial statements.
Serve for minimum 2 year term.
Secretary
Deal with all club correspondence, subject to approval by President.
Issue notices for all Board of Directors and general meetings.
Take minutes at all meetings and prepare and distribute copies to attendees.
Submit to Skate Canada and Section such reports as required by Skate Canada rules and other regulations.
Serve for minimum 2 year term.
Director at Large – 3 positions
Attend and participate in all Board of Directors and general meetings.
Serve as Chair of one or more standing committees.
Serve for minimum 1 year term.
Membership Chair
Set dates and times for fall, winter and spring registration events.
Confirm with Publicity Chair, the content and placement of the respective registration advertisements in the Richmond Hill Parks and Rec. booklets.
Organize and conduct all registration events by booking Ed’s Room, posting signs in the arena, ensuring an adequate supply of forms and pens and recruiting a sufficient number of volunteers to take registrations.
Collect all registration forms and money.
Prepare and submit control sheets.
Advise Coach Liaison and P.A. Coordinator of registration numbers.
Organize volunteers to greet and check-in skaters participating in group lessons on the first day.
Serve on the club board as a Director at Large.
Coach Liaison
Review coach contracts seasonally to ensure validity.
Post for, interview and hire new coaches as required.
Select group session coordinator through posting and interviews.
Verify and copy all Skate Canada Coaching Certifications and First Aid Certificates and file.
Interactively develop each coach’s schedule for upcoming season and provide them and the Board with signed copies.
Prepare, verify and submit a complete and up to date coaches list to Skate Canada.
Schedule and chair regular coaches meetings.
Keep coaches informed of club actions through regular memos.
Serve on the club board as a Director at Large.
Test Chair
Set dates and times of Club Test Days December, March and May.
Confirm ice availability.
Book Judges well in advance of Test Days.
Coordinate with Skate Canada – Central Ontario Section (COS).
Post Test Day Announcements stating due dates for Intentions and Withdrawals.
Make Test Day intention forms and envelopes available to Coaches.
Collect test intention forms, envelopes and money.
Submit test money to Treasurer.
Schedule Tests and post skaters' times.
Arrange refreshments for judges as necessary.
Submit results to Skate Canada.
Keep Skaters test records up to date in club files.
Serve on the club board as a Director at Large.
Competition Chair
Confirm Club Competition date and ice availability.
Become familiar with event categories and requirements.
Book judges well in advance of competition.
Post competition announcements stating entry deadlines.
Prepare and distribute competition entry forms.
Collect forms and money and submit money to Treasurer.
Post competition schedule and skaters list.
Coordinate music, food, loot bags, Awards, etc.
Serve on the club board as a Director at Large.
Special Events Coordinator
Organize Season Finale or Ice Show as cas may be.
Organize other special events as required.
Publicity/Promotions Coordinator
Confirm registration dates and times with Board.
Prepare and submit Ads for Parks and Rec.
Publish regular Newsletters – minimum of 3 - Fall, Winter and Spring
Post signs about upcoming events.
Seek coverage of events from the Liberal, Rogers, etc.
Prepare skating brochures.
Update News and Events page on Website.
Serve on the club board as a Director at Large.
Fundraising and Merchandizing Coordinator
Organize fundraising events.
Set up and staff merchandise table at events.
Serve on the club board as a Director at Large.
Program Assistants Coordinator
Recruit Program Assistants for all group lesson sessions.
Liaise with Membership Chair to determine session requirements.
Interactively develop and post P.A. schedules throughout season.
Music Coordinator
Ensure music and equipment are up-to-date with latest solos etc.
Ensure availability of music and equipment.
Ensure music announcer available for Test and Club Competition Days.
Provide training to music volunteers for Test and Club Competition Days.
Costumes Coordinator
Organize and catalogie and maintain our costume inventory.
Webmaster/Programmer
Enhance functionality and usability of website through custom PHP scripts.
Assist and provide training to website page administrators as required.
